The Board president will call the meeting to order and note Board member attendance.
In partnership with families and community, we prepare all students to achieve college, career, and life readiness through a challenging and progressive educational experience.
To earn the ENERGY STAR, eligible commercial buildings must earn an 1–100 ENERGY STAR score of 75 or higher—indicating that they operate more efficiently than at least 75% of similar buildings nationwide. Before applying, a building's application must be verified by a Professional Engineer or Registered Architect. This licensed professional must verify that all energy use is accounted for accurately, that the building characteristics have been properly reported, and that the building operates in accordance with industry standards for indoor environmental quality.
Board members report and comment on their activities for the month.
Dr. Simmons will report out on activities / highlights from the last month.
The students report on activities from their respective schools.
Chief Financial Officer Erin Thornton will review the most recent finance report as of February 29, 2024.
Supervisor of Human Resources Dr. Rob Willoughby will present the following personnel items to the Board for approval:
The members of the Caroline County Board of Education desire to hear the views and have the advice of interested citizens. The public comment session is held at each Board meeting for that purpose.
In-Person Public Comment - The time allotted for the Public Comment portion of the agenda is no more than 30 minutes total. The Board of Education does not engage in a discussion of the matter being brought to it but will, if appropriate, direct the Superintendent to respond at a later time.
Individuals interested in participating during the Public Comment portion may sign up in advance by emailing publiccomment@ccpsstaff.org or by signing in at the podium prior to the beginning of the meeting. Individuals will be called to the podium in the order in which they registered by email or sign-in.
Individuals will be advised that:
Written Public Comment emailed to publiccomment@ccpsstaff.org – Emails must be received no later than noon one day prior to the Board meeting, and must clearly state in the subject line or body of the email 'For Public Comment.' Emails will be provided to Board members prior to the start of the meeting and attached to the agenda. Written comments will not be read aloud during the meeting.
Staff Member: Bill Mengel
Fiscal Impact: $0 to CCPS
Dollar: $970,090
Budgeted: Yes
Budget Source: Funded by ARP/ESSR
Background: In an effort to minimize the soaring costs of student computer devices, student devices are transitioning from MacBook laptops to Lenovo Chromebook laptops. This budget- friendly initiative is being instituted for grades 3, 6, and 8. All students from 3 rd – 8 th grade will now have Chromebook laptops; no longer using MacBooks. The cost differential of a Chromebook laptop verses a MacBook laptop is a 2.5 :1 ratio while not sacrificing computer efficiencies or effectiveness.
Explanation/Discussion: This award provides for 2,200 laptops, complete with EDU Google Chrome Management, and 4-year Accidental Damage Protection (ADP). The bid process and procedures complied with Board policy and applicable state laws and regulations. A total of four vendors submitted bids. The lowest bidding vendor was CDW-G.
Staff Member: Bill Mengel
Fiscal Impact: $1,314,053 State / $83,876 Local-County
Dollar: $1,397,929 ($1,197,929 – JBK Contracting / $200,000 – Tesla)
Budgeted: $1,400,000
Budget Source: Funded by the IAC’s Health School Facility Fund and Local-County
Background: The PES project is a partial roof replacement only encompassing 25,700 square feet of roofing. Replacement will begin early June and is anticipated to be completed by August 17, 2024 (minus Punch List tasks). 340 solar panels need to be removed prior. These panels will be securely stored on the ground not to interfere with the roof replacement. Following the roof’s completion, those solar panels will be reinstalled to the original roof top positions.
Explanation/Discussion: This award provides for all labor, materials, services, and equipment necessary to completely tear off and replace the existing roof system designated within the scope and specifications of the partial roof project, and with a 30-year warranty. As an OMNIA cooperative purchasing member, Garland/DBS, Inc. will serve as the general contractor for this project. The lowest bidding roofing sub-contractor is JBK Contracting and will report directly to Garland/DBS. The solar panels are owned by Tesla. They will be in charge of all required solar panel disconnections, removals, reinstallations and reconnections.
Staff Member: Bill Mengel
Fiscal Impact: $2,865,292 State / $182,891 Local-County
Dollar: $3,048,183
Budgeted: $3,200,000
Budget Source: Funded by the IAC’s Capital Improvement Program and Local-County
Background: The NCHS roof replacement project is a two-phase project. Phase 2 will finish this project. Approximately 75,000 square feet remain to be completed during the 2024 summer. Phase 2 will begin early June and is anticipated to be completed by August 17, 2024 (minus Punch List tasks).
Explanation: This award provides for all labor, materials, services, and equipment necessary to completely tear off and replace the existing roof system designated within the scope and specifications of Phase 2, and with a 30-year warranty. As an OMNIA cooperative purchasing member, Garland/DBS, Inc. will serve as the general contractor for this project. The lowest bidding roofing subcontractor is JBK Contracting and will report directly to Garland/DBS.
Assistant Superintendent of Instruction Dr. Tara Downes will update the Board on Caroline County's Blueprint Implementation Response.
446th session of General Assembly will convene January 10 - April 8, 2024.
The next meeting is a work session on March 19, 2024.