1. Opening Items
Subject
1.01 Call to Order/Members Present
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
1. Opening Items
Type
Procedural

The Board president will call the meeting to order and note Board member attendance.

Subject
1.02 Closed Session: 5:00 p.m.
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
1. Opening Items
Type
Action
Recommended Action
The regular Board meeting will begin at 5:00 p.m. only for the purpose of voting to close its meeting pursuant to state government under the Open Meetings Act (General Provisions Article 3-305 (1, 9)) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; any other personnel matter that affects one or more specific individuals and to conduct collective bargaining negotiations or consider matters that relate to the negotiations and to perform an administrative function.
Motion & Voting
CCBOE voted to go into closed session at 5:30 p.m. pursuant to state government under the Open Meetings Act (General Provisions Article 3-305 (1, 9)) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; any other personnel matter that affects one or more specific individuals and to conduct collective bargaining negotiations or consider matters that relate to the negotiations and to perform an administrative function.

Motion by A Michele Wayman, second by Mark Jones.
Final Resolution: Motion Carries
Yea: Richard Barton, A Michele Wayman, Mark Jones, P Troy Plutschak
Not Present at Vote: Donna DiGiacomo
Subject
1.03 Reconvene in Open Session - 6:00 p.m.
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
1. Opening Items
Type
Action
Motion & Voting
CCBOE reconvened in open session at 6:08 p.m.

Motion by P Troy Plutschak, second by A Michele Wayman.
Final Resolution: Motion Carries
Yea: Donna DiGiacomo, Richard Barton, A Michele Wayman, Mark Jones, P Troy Plutschak
Subject
1.04 Pledge of Allegiance - Federalsburg Elementary School
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
1. Opening Items
Type
Procedural
Subject
1.05 Moment of Silence
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
1. Opening Items
Type
Procedural
Subject
1.06 Approval of Agenda / Mission Statement
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
1. Opening Items
Type
Action

In partnership with families and community, we prepare all students  to achieve college, career, and life readiness through a challenging and progressive educational experience.

Motion & Voting
CCBOE approved the agenda as presented.

Motion by Donna DiGiacomo, second by A Michele Wayman.
Final Resolution: Motion Carries
Yea: Donna DiGiacomo, Richard Barton, A Michele Wayman, Mark Jones, P Troy Plutschak
2. Recognitions
3. Reports
Subject
3.01 Board Members' Report
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
3. Reports
Type
Report

Board members report and comment on their activities for the month.

Subject
3.02 Superintendent's Report
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
3. Reports
Type
Information, Report

Dr. Simmons will report out on activities / highlights from the last month. 

Subject
3.03 Directors Snapshot
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
3. Reports
Type
Information

Directors will highlight important events from their departments. 

Subject
3.04 Student Representative Reports
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
3. Reports
Type
Report

The students report on activities from their respective schools.

  1. Leslie Monter-Casio: North Caroline High School
  2. Shelbi Briggs: Colonel Richardson High School
Subject
3.05 Finance Report
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
3. Reports
Type
Information

Chief Financial Officer Erin Thornton will review the most recent finance report as of December 31, 2022. 

Subject
3.06 Legislative Update
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
3. Reports
Type
Information

445th session of General Assembly will convene January 11 - April 10, 2023

4. Consent Agenda
Subject
4.01 Personnel w/ addendum
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
4. Consent Agenda
Type
Action (Consent)

Supervisor of Human Resources Rob Willoughby will present the following personnel items to the Board for approval:

 

 

Addendum added on January 3, 2023:

 

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Subject
4.02 Approval of Minutes - December 6, 2022
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
4. Consent Agenda
Type
Action (Consent), Minutes
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
5. Citizens/Public Comments
Subject
5.01 Comments
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
5. Citizens/Public Comments
Type
Information

The members of the Caroline County Board of Education desire to hear the views and have the advice of interested citizens. The public comment session is held at each Board meeting for that purpose.

In-Person Public Comment - The time allotted for the Public Comment portion of the agenda is no more than 30 minutes total. The Board of Education does not engage in a discussion of the matter being brought to it but will, if appropriate, direct the Superintendent to respond at a later time.

Individuals interested in participating during the Public Comment portion may sign up in advance by emailing publiccomment@ccpsstaff.org or by signing in at the podium prior to the beginning of the meeting. Individuals will be called to the podium in the order in which they registered by email or sign-in.

Individuals will be advised that:

  • Each person addressing the Board will have a five-minute time limit. Once the time limit has been reached, the speaker will be asked to finish their comments.
  • Employees who have concerns that are not work related and wish to appear before the Board of Education for public comment as parent and/or citizens may do so according to the procedures outlined in the policy.
  • Specific and personal references to students, employees or others associated with the Board of Education will not be permitted. Should someone wish to bring something to the attention of the Superintendent or the Board about a specific person or student, they may do so in writing to the Superintendent or the Board.
  • Rude, slanderous, or threatening remarks or other behavior that is disruptive or interferes with the order of the meeting is not permitted.
  • Individuals may not give their time to others on the list of speakers.

Written Public Comment emailed to publiccomment@ccpsstaff.org – Emails must be received no later than noon one day prior to the Board meeting, and must clearly state in the subject line or body of the email 'For Public Comment.' Emails will be provided to Board members prior to the start of the meeting and attached to the agenda. Written comments will not be read aloud during the meeting.

6. Individual Action Items
Subject
6.01 Continuation of Policies I.12.30 (Copyright Restrictions) and II.23.10 (Assignment of Homework)
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
6. Individual Action Items
Type
Action
Recommended Action
That the Board of Education approve policies I.12.30 (Copyright Restrictions) and II.23.10 (Assignment of Homework) as written.

These policies are scheduled for review during the 2022-2023 school year. Upon review by the Instructional Division, it was found that these policies still represent current practice within the school system.

 

Policy I.12.30 is offered as written, given that the policy statement is an acknowledgement of our obligation to follow applicable copyright law.

 

Policy II.23.10 is offered with one modification that removes a grading specification for homework that is redundant with our Reporting Pupil Progress Policy.

 

 

PROPOSED BY: Rob Willoughby
Supervisor of Human Resources          
RECOMMENDED BY:

Derek L. Simmons, Ed.D.
Superintendent of Schools

 

Motion & Voting
CCBOE approved policies I.12.30 (Copyright Restrictions) and II.23.10 (Assignment of Homework) as written.

Motion by Donna DiGiacomo, second by A Michele Wayman.
Final Resolution: Motion Carries
Yea: Donna DiGiacomo, Richard Barton, A Michele Wayman, P Troy Plutschak
Abstain: Mark Jones
Subject
6.02 Contract #23-009 Locally Sourced Controlled Environment Lettuce
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
6. Individual Action Items
Type
Action
Recommended Action
The Superintendent recommends that the Caroline County Board of Education accept the bids as shown on the attached exhibit and award contracts to Green View Hydroponics LLC, Henderson, MD; Bramble Blossoms, Hurlock, MD; and Red Acres Hydroponics LLC, Worton, MD. The estimated cost of this contract for the initial term of date of board approval through June 30, 2024, is $96,000.

CCPS Bid #23-009 was released on 11/3/22. This award provides all labor, supervision, materials, and equipment necessary to provide local sourced controlled environment lettuce. Local was defined as within 200 miles of our Food and Nutrition location at the Support Services Building. The bid allowed for the award of at least three contracts, with the right, at CCPS' sole discretion, to award additional or fewer contracts. CCPS wishes to award a contract to the three vendors that submitted a bid. The contract allows for four additional one-year renewal options.

 

The bid process and procedures complied with Board policy and applicable state laws and regulations.

 

The funds associated with this project are provided for in the federally-funded Food Services general operating budget. 

 

 

 

PROPOSED BY: William Mengel
Director of Operations            
RECOMMENDED BY:

Derek L. Simmons, Ed.D.
Superintendent of Schools

 

Motion & Voting
Caroline County Board of Education accepted the bids as shown on the attached exhibit and award contracts to Green View Hydroponics LLC, Henderson, MD; Bramble Blossoms, Hurlock, MD; and Red Acres Hydroponics LLC, Worton, MD. The estimated cost of this contract for the initial term of date of board approval through June 30, 2024, is $96,000.

Motion by A Michele Wayman, second by P Troy Plutschak.
Final Resolution: Motion Carries
Yea: Donna DiGiacomo, Richard Barton, A Michele Wayman, Mark Jones, P Troy Plutschak
7. Reports and Presentations
Subject
7.01 Cenergistics Update
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
7. Reports and Presentations
Type
Information

Cenergistics will provide an update on the progress made in our recent energy management efforts. 

Subject
7.02 Engagement Survey Results
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
7. Reports and Presentations
Type
Information

Superintendent Dr. Simmons will review a summary of the Employee Engagement Survey complete in November. 

8. Discussion of Items for Future Board Action
Subject
8.01 FY24 Budget Priorities
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
8. Discussion of Items for Future Board Action
Type
Information

Superintendent Dr. Simmons will review the current status of FY24 budget development.

9. Unfinished Business
10. Upcoming Meetings and Events
Subject
10.01 Upcoming Meetings and Events
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
10. Upcoming Meetings and Events
Type
Information

Date / Time Event / Where
January 16 at 9:00 a.m. MLK Day Unity March at LMS:
Program begins at 9:00 a.m. / March begins at 10:00 a.m.
Collecting donations for His Hope Ministries: paper products, cleaning supplies, trash bags, soap, shampoo, non-perishable items.
January 31 Community Equity Meeting
February 9 at 4:00 p.m. MSDE Data Walk with ESMEC
February 11 at 9:00 a.m. NJROTC Hosting Drill Competition at Easton High Gym
March 11 at 10:00 a.m. NJROTC Hosting Drone Competition at Easton High Gym
March 28 Community Equity Meeting
May 9 at 6:00 p.m. NJROTC Change of Command & Awards Night

 

Subject
10.02 Next Board Meeting
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
10. Upcoming Meetings and Events
Type
Information

The next meeting is a work session with Caroline County Commissioners on January 17, 2023.

11. Adjournment
Subject
11.01 Meeting Adjourned
Meeting
Jan 3, 2023 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
11. Adjournment
Type
Action, Information
Motion & Voting
Meeting adjourned at 7:48 p.m.

Motion by Donna DiGiacomo, second by Mark Jones.
Final Resolution: Motion Carries
Yea: Donna DiGiacomo, Richard Barton, A Michele Wayman, Mark Jones, P Troy Plutschak