1. Opening Items
Subject
1.01 Call to Order/Members Present
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
1. Opening Items
Type
Action, Procedural
Recommended Action
The Caroline County Board of Education will meet in open session for the purpose of voting to go into Closed Session pursuant to state government guidelines under the Open Meetings Act (General Provisions Article 3-305 (8) (9)) for the following reasons: (8) to consult with staff, consultants, or other individuals about pending or potential litigation and (9) to conduct collective bargaining negotiations or consider matters that relate to the negotiations.
File Attachments
Motion & Voting
The Caroline County Board of Education will met in open session for the purpose of voting to go into Closed Session pursuant to state government guidelines under the Open Meetings Act (General Provisions Article 3-305 (8) (9)) for the following reasons: (8) to consult with staff, consultants, or other individuals about pending or potential litigation and (9) to conduct collective bargaining negotiations or consider matters that relate to the negotiations.

Motion by Richard Barton, second by Donna DiGiacomo.
Final Resolution: Motion Carries
Yea: James Newcomb Jr, Donna DiGiacomo, Richard Barton, A Michele Wayman
Subject
1.02 Closed Session: 5:00 p.m.
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
1. Opening Items
Type
Action
Recommended Action
The Caroline County Board of Education meet in closed session pursuant to state government guidelines under the Open Meetings Act (General Provisions Article 3-305 (8) (9)) for the following reasons: (8) to consult with staff, consultants, or other individuals about pending or potential litigation and (9) to conduct collective bargaining negotiations or consider matters that relate to the negotiations
File Attachments
Motion & Voting
The Caroline County Board of Education met in closed session pursuant to state government guidelines under the Open Meetings Act (General Provisions Article 3-305 (8) (9)) for the following reasons: (8) to consult with staff, consultants, or other individuals about pending or potential litigation and (9) to conduct collective bargaining negotiations or consider matters that relate to the negotiations

Motion by A Michele Wayman, second by Donna DiGiacomo.
Final Resolution: Motion Carries
Yea: James Newcomb Jr, Donna DiGiacomo, Richard Barton, A Michele Wayman
Subject
1.03 Reconvene in Open Session - 6:00 p.m.
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
1. Opening Items
Type
Action
File Attachments
Motion & Voting
Caroline County Board of Education reconvened in open session at 6:03 p.m.

Motion by Richard Barton, second by Donna DiGiacomo.
Final Resolution: Motion Carries
Yea: James Newcomb Jr, Donna DiGiacomo, Richard Barton, A Michele Wayman
Subject
1.04 Pledge of Allegiance
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
1. Opening Items
Type
Procedural

 
 
 

 

 

 

 

File Attachments
Subject
1.05 Approval of Agenda
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
1. Opening Items
Type
Action
File Attachments
Motion & Voting
Caroline County Board of Education approved the agenda as presented.

Motion by A Michele Wayman, second by Richard Barton.
Final Resolution: Motion Carries
Yea: James Newcomb Jr, Donna DiGiacomo, Richard Barton, A Michele Wayman
Subject
1.06 Moment of Silence in Memory of Mrs. Kathy Dill
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
1. Opening Items
Type
File Attachments
Subject
1.07 Approval of Minutes
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
1. Opening Items
Type
Action
Recommended Action
That the Board of Education approve the minutes as presented for the April 6 & 20 meetings.

 

The minutes for the April 6, 2021 Regular Board meeting and the April 20, 2021 Work Session will be presented for approval:

 

File Attachments
April 6 2021 Board Meeting Minutes.pdf (72 KB)
April 20 2021 Closed Session Minutes.pdf (37 KB)
Motion & Voting
That the Board of Education approved the minutes as presented for the April 6 & 20 meetings.

Motion by Donna DiGiacomo, second by Richard Barton.
Final Resolution: Motion Carries
Yea: James Newcomb Jr, Donna DiGiacomo, Richard Barton, A Michele Wayman
2. Consent Agenda
Subject
2.01 Personnel
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
2. Consent Agenda
Type
Action (Consent)
Recommended Action
That the Board of Education approve the personnel agenda as presented.

 

The following Personnel Item will be presented to the Board for approval:

Addendum added May 4, 2021: 

File Attachments
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Motion & Voting
That the Board of Education approve the personnel agenda as presented.

Motion by A Michele Wayman, second by Donna DiGiacomo.
Final Resolution: Motion Carries
Yea: James Newcomb Jr, Donna DiGiacomo, Richard Barton, A Michele Wayman
3. Individual Action Items
Subject
3.01 Textbook Adoption: Chemistry, 13e (2019), Raymond Chang and Jason Overby; McGraw Hill
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
3. Individual Action Items
Type
Action
Recommended Action
That the Caroline County Board of Education approve the following textbook series for High School AP Chemistry.
Chemistry, 13e (2019), Raymond Chang and Jason Overby; McGraw Hill.

This textbook aligns with the College Board AP Chemistry course audit outline and the course framework. It includes significant hands-on laboratory components, engaging all students in the practices as well as the content of AP Chemistry.  Furthermore, this series includes a robust online teacher and student website for additional support.  This text, Chemistry will serve as a critical support for both teachers and students enrolled in High School AP Chemistry.  

 

The following people served on the textbook adoption committee:

 

Amy Towers, Supervisor, Central Office

Susan Skelton, Teacher, CRHS

Lori Smith, Teacher, CRHS

Alicia Weippert, Teacher, NCHS

Nikki VonDenBosch, Principal, CRHS

Renee Hesson, Parent, CRHS

 

 

PROPOSED BY:

 

 

Amy Towers

Supervisor of Instruction

 

RECOMMENDED BY:

 

 

 Derek Simmons, Ed.D.
Interim Superintendent of Schools
 

 

File Attachments
Textbook Adoption- Chemistry, 13e .pdf (340 KB)
Motion & Voting
That the Caroline County Board of Education approved the following textbook series for High School AP Chemistry.
Chemistry, 13e (2019), Raymond Chang and Jason Overby; McGraw Hill.

Motion by A Michele Wayman, second by Donna DiGiacomo.
Final Resolution: Motion Carries
Yea: James Newcomb Jr, Donna DiGiacomo, Richard Barton, A Michele Wayman
Subject
3.02 Textbook Adoption: High School AP Music Theory
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
3. Individual Action Items
Type
Action
Recommended Action
That the Carline County Board of Education approve the following textbook series for High School AP Music Theory: The Musician's Guide To Theory and Analysis, (2021), Jane Piper Clendinning and Elizabeth West Marvin; W.W. Norton and Company.

This textbook aligns with the College Board AP Music Theory course audit outline and the course framework. It includes significant digital components to assist students with their aural skills, covers topics typically taught in undergraduate AP Music Theory courses, and features a spiral-learning approach that revisits familiar work and concepts while adding new layers of understanding. This text, The Musician's Guide To Theory and Analysis will serve as a critical support for both teachers and students enrolled in High School AP Music Theory.  

 

The following people served on the textbook adoption committee: 

 

Amy Shepler, Supervisor, Central Office

Thomas Cheezum, Teacher, CRHS

Wayne Martin, Teacher, NCHS

Nicole VonDenBosch, Principal, CRHS

Officer Joseph Beans Parent, CRHS

 

PROPOSED BY:

 

 

Amy Shepler

Supervisor of Instruction

 

RECOMMENDED BY:

 

 

 Derek Simmons, Ed.D.
Interim Superintendent of Schools
 

 

File Attachments
Textbook Adoption- High School AP Music Theory.pdf (1,103 KB)
Motion & Voting
That the Carline County Board of Education approved the following textbook series for High School AP Music Theory: The Musician's Guide To Theory and Analysis, (2021), Jane Piper Clendinning and Elizabeth West Marvin; W.W. Norton and Company.

Motion by Richard Barton, second by Donna DiGiacomo.
Final Resolution: Motion Carries
Yea: James Newcomb Jr, Donna DiGiacomo, Richard Barton, A Michele Wayman
Subject
3.03 Contract #21-012 Control Upgrades at Three Caroline County Schools
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
3. Individual Action Items
Type
Action
Recommended Action
The Interim Superintendent recommends that the Caroline County Board of Education
accept the bids as shown on the attached bid tabulation sheet and award a contract to Control Sources,
LLC, in the amount of $808,204.00. This amount encompasses the total cost for the additional alternates,
if accepted, and the base bid price.

This contract is for the vendor to provide control upgrades to the air handling/conditioning systems at three of our school locations. The air handling/conditioning systems at Denton Elementary, Ridgely Elementary, and Lockerman Middle schools will be upgraded to eliminate all air-controlled/pneumatic systems and be replaced with electronic controls. Contractor shall begin services on or about June 16, 2021, and complete the project by close of business on August 2, 2021. The funds associated with this project are provided for with Federal Elementary and Secondary Schools Emergency Relief (ESSER III) funds.


The bid process and procedures complied with Board policy and applicable state laws and regulations.

 

PROPOSED BY:

 

 

Milton Nagel
Assistant Superintendent for

Administrative Services

 

RECOMMENDED BY:

 

 

 Derek Simmons, Ed.D.
Interim Superintendent of Schools
 

 

File Attachments
21-012 Board Exhibit.pdf (27 KB)
Motion & Voting
This action item was tabled until after agenda item 6.02 Elementary and Secondary School Emergency Relief (ESSER) Fund II.

Motion by Donna DiGiacomo, second by A Michele Wayman.
Final Resolution: Motion Carries
Yea: James Newcomb Jr, Donna DiGiacomo, Richard Barton, A Michele Wayman
The Interim Superintendent recommends that the Caroline County Board of Education
accept the bids as shown on the attached bid tabulation sheet and award a contract to Control Sources,
LLC, in the amount of $808,204.00. This amount encompasses the total cost for the additional alternates,
if accepted, and the base bid price.

Motion by A Michele Wayman, second by Donna DiGiacomo.
Final Resolution: Motion Carries
Yea: James Newcomb Jr, Donna DiGiacomo, Richard Barton, A Michele Wayman
4. Reports
Subject
4.01 Board Members' Report
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
4. Reports
Type
Information, Report

Board members will highlight one activity for the month.  

File Attachments
Subject
4.02 Superintendent's Report
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
4. Reports
Type
Information, Report

The Superintendent will comment on events/activities he attended last month. 

File Attachments
Superintendent Report.pptx.pdf (145 KB)
Subject
4.03 Assistant Superintendent and Directors Report
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
4. Reports
Type
Information

The assistant superintendent and directors will highlight their activities and events held during the last month.

 

File Attachments
May Snapshot.pptx (2).pdf (2,579 KB)
Subject
4.04 Student Representative Reports
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
4. Reports
Type
Information, Report

The Student Representatives to the Board will report on activities from their respective schools:

1. Zack O'Brien - North Caroline High School

2. Gillian Cheezum - Colonel Richardson High School

File Attachments
Student Board Report- May.pptx (1).pdf (1,206 KB)
Subject
4.05 Finance Report
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
4. Reports
Type
Information, Report

Ms. Erin Thornton, Comptroller, will share pertinent financial information.

File Attachments
Finance Report 4.30.21 (1).pdf (26 KB)
5. Recognitions
6. Reports and Presentations
Subject
6.01 Engagement Survey Summary
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
6. Reports and Presentations
Type
Information

Dr. Simmons, Interim Superintendent of Schools will provide the board with a summary from the staff survey completed over the winter. 

File Attachments
Engagement Survey Summary (1).pptx (1).pdf (311 KB)
Subject
6.02 Elementary and Secondary School Emergency Relief (ESSER) Fund II
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
6. Reports and Presentations
Type
Information

Mr. Milton Nagel will provide the board with a summary and update for Elementary and Secondary School Emergency Relief (ESSER) Fund II

File Attachments
Board Report - ESSER Fund II.pdf (158 KB)
ESSER Fund II.pdf (2,367 KB)
7. Citizens/Public Comments
Subject
7.01 Comments
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
7. Citizens/Public Comments
Type
Information

The members of the Caroline County Board of Education desire to hear the views and have the advice of interested citizens. The public comment session is held at each Board meeting for that purpose.
 
The following procedures are to be followed during this time:

  • In lieu of signing in, citizens are advised to email their remarks to publiccomment@ccpsstaff.org
  • There is a 5 minute time limit for each email.
  • Specific and personal references to students, employees or others associated with the Board of Education will not be permitted. Should someone wish to bring something to the attention of the Superintendent or the Board about a specific person or student, they may do so in writing to the Superintendent or the Board.
  • Rude, slanderous, or threatening remarks are not permitted.
  • The Board of Education does not engage in a discussion of the matter being brought to it during public comment. If appropriate, the Board may direct the superintendent to provide a response following the meeting.
File Attachments
8. Upcoming Meetings and Events
Subject
8.01 Upcoming Meetings and Events
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
8. Upcoming Meetings and Events
Type
Information

 
File Attachments
Subject
8.02 Next Board Meeting
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
8. Upcoming Meetings and Events
Type
Information

May 18, 2021: Work Session

June 8, 2021: Regular Monthly Meeting

File Attachments
9. Discussion of Items for Future Board Action
Subject
9.01 FY 22 Operating Budget
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
9. Discussion of Items for Future Board Action
Type
Information
File Attachments
FY22 Budget - Restricted Grants.pdf (29 KB)
FY22 Budget Summary (6).pdf (35 KB)
Subject
9.02 List of Future Discussions
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
9. Discussion of Items for Future Board Action
Type
Information

  1. January 12: Telework
  2. January 12: Facility Management
  3. February 2 (Closed Session) Update on pending litigation
  4. February 16: Employee Relations (Chain of Command, System Transparency, System Morale & Perception)
  5. February 16: ELA Data and Alternative Testing
  6. March 2: Equity Update
  7. March 2: District Level & State Level Assessments
  8. March 16: Teacher Evaluation System
  9. April 6: Teacher Retention & Communication
  10. April 20: Human Resources-Staff Support
  11. May 18: ESMEC Blended Virtual Program
  12. Other: Board of Education Election and Appointment process
  13. Other: Student Discipline
  14. Other: Special Education Staffing Plan
File Attachments
10. Unfinished Business
11. Adjournment
Subject
11.01 Meeting Adjourned
Meeting
May 4, 2021 - Regular Board Meeting: Closed Session: 5:00 p.m. Open Session: 6:00 p.m.
Category
11. Adjournment
Type
Action
File Attachments
Motion & Voting
Caroline County Board of Education adjourned meeting at 8:51 p.m.

Motion by Donna DiGiacomo, second by A Michele Wayman.
Final Resolution: Motion Carries
Yea: James Newcomb Jr, Donna DiGiacomo, Richard Barton, A Michele Wayman